Shipping Administrator

How would you like to join one of the world’s largest commercial security printers, and work with an established team of professionals?

De La Rue is the world’s market leader in currency printing and has successfully printed currency in Malta for over 40 years.

Our new investment in Malta continues to strengthen the production of currency for our global customers whilst expanding our operation to deliver citizen identity and product authentication solutions for our customers making our Centre of Excellence in Malta a unique one stop shop for governments towards a secure global economy.

At our company, we are committed to attracting, retaining and deploying the very best people. If you are looking to work for an international company, with fantastic career opportunities, then we can provide you with a unique and exciting challenge.

The Shipping Administrator role is to provide support in the administration of logistics operations throughout the Supply Chain; Assist in the organisation of the shipment of high value and secure cargo to and from internal sites and direct to customers; Process all shipments in line with local regulations; and, Monitor materials and components and directly liaise with Procurement and material suppliers whilst provide necessary support to all Business Units within Manufacturing or Support teams.


Key responsibilities:

  • Provide support in accepting delivery of identified items and maintaining their security.
  • Manage import/export of product on time and following all security procedures.
  • To administer customer files and ensure all filing is carried out in a timely manner including archiving where appropriate.
  • Book & confirm shipments with authorised freight forwarders.
  • Maintain standard operating procedures, ensuring all documents meet the requires standards.
  • Assists &prepares data for periodic reports in a timely manner.
  • Liaises with procurement and makes sure all material is available on site as per requirements to meet manufacturing schedules.
  • Follow up on materials with an established on-site delivery date in view of any impact on delivery from any of the Business units requiring the specific material or parts.
  • Preparation of Call Forward Documents.
  • Preparation of all Customs Entries required.
  • Preparation of all required shipping documents to allow shipments to leave as per established schedule whilst following both internal procedures & legal obligations.
  • Provide assistance to Procurement, Planning & Customer Support teams when shipping information is required to fulfil customer expectations.
  • Must be flexible to support exceptional needs.
  • Attend all required meetings.
  • Provide relevant Daily, Weekly & Monthly reports as required.
  • Supports the behaviour of working as One De La Rue, sharing best practice & collaborating with colleagues outside of own sphere of business.
  • Ensures full participation in the performance development review (PDR) process & maintain an up to date record of all training and development activities/programs.
  • Always acts & behaves in a way compliant with all De La Rue company guidelines and policies, especially those relating to values & behaviours, environmental health & safety, ethics & codes of conduct, as it is through living our values that we strengthen the culture of our business & demonstrate our understanding of our Code of Business Principles.
  • Our organisation values are:
  • Act with Integrity
  • Be open to change
  • Take Responsibility
  • Excel in what we do
  • Work Together
The above list is not exhaustive. You will be required to undertake other duties within your capabilities, consistent with this role, to support the needs of the business.

Essential Skills, Qualifications and Experience:

  • O level in English, Maltese & Maths
  • Exceptional understanding of written & spoken English.
  • Ability to organize and work with large amounts of information.
  • A good level of numeracy is essential.
  • Experience in logistics preferred supported with relevant qualifications.
  • Full understanding of Incoterms
  • Solid understanding and use of MS Office applications.

To apply:

Email your CV and cover letter to